Onboarding That Runs Itself

TL;DR (executive)

• What it is: onboarding that runs automatically from trigger to delivery, with inventory, cost, and experience predictability - without you needing to operate it.
• What it isn’t: another tool you need to manage. Glim operates complete onboarding; you define the strategy.
• Why it matters: takes onboarding operations off your to-do list and still ensures everyone enters with the same quality of experience, while you focus on rituals, narratives, and culture symbols.
• How to measure: % of new employees who receive the onboarding kit by the 3rd business day. Cost predictability per person and per kit. HR time spent on onboarding operations (should trend to zero).
• Who operates: Glim. You design the strategy; Glim handles kit, inventory, automation, and shipping without drama.

Everyone already understands that onboarding impacts engagement, belonging, and all that stuff. Cool.

The problem almost nobody solves is another: how to take onboarding operations off your to-do list and still have cost, inventory, and experience predictability.

Glim exists exactly for this: you design the strategy; Glim handles kit, inventory, automation, and shipping without drama.

You weren’t hired to assemble kits

If your onboarding still involves spreadsheets, approvals, purchasing, sitting inventory, and “who already received their kit?”, something is off.

Your focus should be:

• defining how the person will feel in the first 30 days
• ensuring everyone enters with the same quality of experience
• thinking about rituals, narratives, and culture symbols

Who handles the rest is Glim.

You define the rule and onboarding project; Glim executes automatically, including the welcome kit.

Onboarding by team, without becoming chaos

Onboarding isn’t the same for everyone.

Tech enters one way, sales another, leadership another. This isn’t a logistics problem; it’s a strategy brief.

At Glim, you build the project like this:

Brand base package for onboarding

• core items everyone receives in the first days

Layer by team or chapter

• 1-2 specific items per area (tech, sales, CX, product, etc.) or seniority

Simple rules within Glim:

• team A → package A
• team B → package B
• leadership → package C

You don’t juggle suppliers.

You pass the onboarding project to Glim; we structure catalog, combinations, and logic.

Onboarding with inventory and cost predictability

Here’s what almost nobody gives you when talking about onboarding: predictability.

When you run with Glim:

Inventory stays with Glim

• you don’t become a mini-distribution center
• no need to “advance purchase” without knowing the real entry flow

Size and consumption history

• Glim reads what shipped by team, by period, by size
• next inventory is based on onboarding data, not guessing

Onboarding demand projection

• you say: “next month ~30 people join these teams”
• Glim does the volume and size calculation and replenishes

Cost predictability

• you know how much you’ll spend per person and per onboarding kit
• no scrambling when “S and M ran out” during the busiest entry week

You leave “what to buy, when to buy” mode and enter “how to better use onboarding as a culture tool” mode.

Rule defined, onboarding automated

Once the project is finalized, the onboarding flow with Glim runs like this:

1. Trigger: new person enters the HR system
2. Integration: data arrives at Glim (team, city, contract type, etc.)
3. Glim’s rules engine decides:
   • which onboarding package the person receives
   • which size
   • which inventory it ships from
   • by which carrier and timeline
4. Execution: order created, shipped, and tracked automatically

You don’t “request a welcome kit”.

You configure the onboarding playbook once and let Glim run every day.

Predictable onboarding is also branding

When every new person goes through a smooth flow, receives a good kit, on time, without needing to follow up, they think: “this company knows what it’s doing”.

Automating with Glim isn’t just efficiency; it’s transforming a potential entry friction into a reliable care ritual.

Dan’s Lab Note

Variable: current onboarding vs onboarding running via Glim for 1 pilot team

Duration: 14 days

Minimum sample (n): 20 new people

Metric (KPI): % of new employees who receive the onboarding kit by the 3rd business day

Single metric: % of new employees who receive the onboarding kit by the 3rd business day.

Operational CTA - this week’s test

This week, choose 1 team with the highest volume of new people and run an onboarding pilot with Glim:

1. Describe the project: base onboarding package + items by team + entry forecast for the month.
2. Pass this to Glim and let us structure inventory, rules, and automation.
3. Connect new employee entries (via HR system or spreadsheet).
4. In 14 days, compare: who received, when they received, and how many hours the team stopped spending on operations.

Want to better understand how automated welcome kit works? Check out our complete onboarding solution that integrates with your HRIS and automates the entire process.

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